Conflagration 2010: Making Plans

The Glasgow University Gaming Society runs a small convention every year in February - Conflagration. While it has primarily been a RPG based event, Conflagration has hosted a Warmachine and Hordes tournament over the previous years. Though still 7 months away, by making plans for it now hopefully I'll be able to entice more players from further afield to attend.

Things I'll have to make arrangements for include:
1.) Will there be a BBQ?
February in Glasgow makes this unlikely but we can still hope.
2.) Prize Support.
What sort of prizes are we going to have and where will they come from? I'm sure we can arrange for the traditional Steamroller prize pack, but I'd like some additional prizes - and I'm sure our Press Ganger (Thomas Rolland) would too. It would be nice to have some sort of Conflagration specific trophy the winner can take home. Sorted out where to get the trophy made.
3.) How many attendees and will we require more space?
The large hall on the ground floor of the QMU would provide *easily* enough space if this becomes an issue, I'd just have to speak to some actual GUGS people to see if it's possible to use it. Will the equipment stored at GUGS be enough to cope with the turnout for WM/H? Perhaps we may have to raid G3 or something...
4.) Entry fees.
I'll need to speak to the GUGS related people about this. Entry fees in previous years have been £2 for the day, £5 for the weekend and an additional £3 for entry into the WM/H tournament.

How do I market this? Well, with the proliferation of podcasts - specifically the two UK based ones - broadcasting this event to other WM/H clubs should be relatively simple. Once the university term has started again getting information from GUGS and the QMU should be a much easier task to accomplish.

Please go here and leave some feedback on which type of trophy people prefer. I can't get the Poll gadget here to work for some reason. Stupid Coven.